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Thinking the Business Value of SharePoint

January 1, 2009

http://blogs.msdn.com/yuhujia/archive/2007/07/12/features-of-windows-sharepoint-services.aspx

 

Features of Windows SharePoint Services

It is important to know clearly the features of Windows SharePoint Services, which will guide you map the user’s requirements to the features of WSS. You will know what you can do with WSS and what you cannot do with it.

Communication features

Feature

Description

Special planning considerations

Announcements

Share news and information with other site members.

   

Shared calendar

Schedule and share event information.

   

Links

Share important links with site members.

   

E-mail

Send information to a site or list, or to communicate with all site members.

Requires an SMTP mail server to authenticate users, filter spam, and provide virus protection for e-mail messages. For more information.

Survey

Gather data from site members.

   

Presence

Find out which site members are online and ready to communicate.

Requires a client application to process the presence information (such as Windows Messenger).

 Collaboration features

Feature

Description

Special planning considerations

Discussion board

Share and generate ideas or discuss solutions.

   

Issue tracking

Track issues that site members are working on.

   

Contacts

Store contact information, such as phone numbers, addresses, and so on.

   

 Document storage and workflow features

Feature

Description

Special planning considerations

Document library

Store, share, present, and track documents.

Consider content types and metadata that you want to support.

Picture library

Store and share pictures.

   

Tasks

Assign and track tasks.

   

Recycle Bin

Recover deleted items, documents, and lists.

Consider whether to turn on Recycle Bins for site collections.

 Information management features

Feature

Description

Special planning considerations

Alert

Track changes to documents, items, lists, libraries, or the entire site.

   

RSS feed

Subscribe to a site and find out what is new.

Requires RSS client application.

Auditing

Flag what is happening on the site.

If you want specific auditing reports, you can create them by using the object model. For more information.

Offline

Take documents or lists offline to continue working.

Requires client application.

Mobile

View and participate in the site from mobile devices.

   

Data connection

Pull in data from other applications and Web Parts to display content from other systems.

   

Search

Find information within a specific site, list, or document library, or across all sites in a site collection.

  

 Special site types

Feature

Description

Special planning considerations

Blog

Publish your thoughts and ideas to share with the community.

Permissions for blog sites are configured differently from other sites to prevent people who can comment on blog posts from creating posts.

Wiki

Participate in group content authoring.

   

Document Workspace

Publish a document for review or discussion.

Document Workspace sites can easily multiply and get lost. To more effectively control your sites, use a Document Workspace site only when you need a separate space with unique permissions and additional information about a particular document. For general collaboration on documents, use document libraries instead of Document Workspace sites. Document Workspace sites can be created from several Windows SharePoint Services-compatible client applications, such as Microsoft Office Professional 2007.

Meeting Workspace

Publish meeting agendas, notes, and follow up tasks in one site.

Meeting Workspace sites can also be created from Windows SharePoint Services-compatible client applications, such as Microsoft Office Outlook 2007.

 
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